ma68 Guide to Amherst College Financial Records, ca. 1830-1952 (bulk: ca. 1860-1921) Finding Aid Finding aid prepared by Paul Milazzo, Susannah Pelletier, Emily Silverstein. Encoding funded by the Andrew W. Mellon Foundation. Amherst College Archives and Special Collections

Amherst, MA

Finding aid encoded using Perl scripts and edited in XMetal 2.0. Encoded by David Schaich. 2004-03-10 Finding aid written in English. 2005-09-23 ma68 converted from EAD 1.0 to 2002 by v1to02-5c.xsl (sy2003-10-15). Amherst College Archives and Special Collections Amherst College Financial Records, ca. 1830-1952 (bulk: ca. 1860-1921) Finding Aid Processed: 1990 Updated: 1991 Mar 25, 1991 Nov 20, 1992 Jan 7 By: Paul Milazzo, Student Assistant Susannah Pelletier, Student Assistant Listed by: Annie Rutledge, Archives Associate Susannah Pelletier, Student Assistant Updated by: Emily Silverman, Archives Associate Prepared for Web: 2004 March Encoding funded by the Andrew W. Mellon Foundation.

Collection Overview Amherst College. Treasurer's Office. Amherst College Financial Records ca. 1830-1952 ca. 1860-1921 (13.5 linear ft.) Amherst College Archives and Special Collections Ledgers, account books, correspondence and other financial records relating to Amherst College scholarships, loans, tuition payments, special funds, and investments, dating chiefly from ca. 1830-1900. English. Scope and Contents of the Collection

Ledgers, account books, correspondence and other financial records relating to Amherst College scholarships, loans, tuition payments, special funds, and investments, dating chiefly from ca. 1830-1900.

Arrangement of the Collection

Most items in the collection are single volumes devoted to a single topic. Some volumes, however, include more than one record or account. In such cases, all records in a volume are listed and clustered.

Information on Use Terms of Access and Use

There is no restriction on access to the collection for research use. Volumes were opened for research use in November, 1991, after review by Peter Shea, Comptroller; Gerry Mager, Secretary for the Board of Trustees; and Kent Faerber, Secretary for Alumni Relations and Development.

Requests for permission to publish material from the collection should be directed to the Archivist of the College.

Preferred Citation

Please use the following format when citing materials from this collection:

[Identification of item], in Amherst College Financial Records [Box #, Folder #], Amherst College Archives and Special Collections, Amherst College Library

History of the Collection Processed: 1990 Updated: 1991 Mar 25, 1991 Nov 20, 1992 Jan 7, 2009 Jun 16 By: Paul Milazzo, Student Assistant Susannah Pelletier, Student Assistant Updated by: Emily Silverman, Archives Associate Search Terms Charity Fund (Amherst, Mass.) Education -- Massachusetts -- Sources Amherst College - Administration Additional Information Amherst College Financial Records 1 Term Bill Ledger F 1897 Oct-1901 Jun 2 Term Bill Journal A 1836 Oct-1861 Jul 3 Term Bill Journal B 1861 Nov-1877 Jun 4 Term Bill Journal C 1878 Jun-1895 Jun 5 Term Bill Journal D 1896 Jun-1911 6 Student Accounts 1828-1873 7 Principal and Interest of Charity Fund 1839-1866 8 Record of Accounts 1865 Jul-1883 Sep 9 Charitable Fund Cash A 1865 Jul-1898 Aug 10 Charitable Fund Cash B 1899 Jul-1921 Aug 11 Journal A 1874 Aug-1884 Nov 12 Journal B 1867 Aug-1870 Aug 13 Cash balance sheet, term bills (scholarship receipts) 1865 Jul-1883 Sep 14 Accounts of the College Bookstore 1872 Apr-Nov 15 Accounts of the College Bookstore 1873 16 Term Bills and "Cash book" 1884-1896 17 Real estate 1892-1896 Investments 1892-1897 Collections, furnishings, books, etc. 1892-1897 18 Edward B. Marsh account book [1884-89] 19 Catalogue of Apparatus in the Cabinet of Natural Philosophy 1895

See also inventory of Shep tools Sept. 16, 1895

20 Term bills and Charitable Fund 1896-1898 21 Trial Balance 1897-1902 22 Scholarship Payments and Term Bills 1896-1901 Cash 1898-1900 Cash 1900 23 Investments 1898 Jan-1901 Jan 24 Check Disbursements and Deposit Receipts 1910 Nov-Dec 25 Scholarships and Term Bills 1900-1908 26 Registration Fees 1923 May-1933 Jun 27 Records of Donors to Amherst College After 1850 28 Hitchcock Scholarship Notes 1871-74 29 Annual Assignment of Amherst College Scholarships (also includes extract from a will) 1871-86 30 Amherst College Hitchcock Scholarship Notes 1874 Dec-1902 Oct 31 Minutes of the Scholarship Committee of Amherst College 1890-98 32 Physics Laboratory Accounts 1891-1901 33 Scholarship Awards 1891-92 34 Laboratory Fees Cash Book 1894 Jan 16-1902 Jul 31 35 Treasurer's Correspondence 1895-98 36 Record Book of the Board of Control of the Pratt Health College 1897 Sep-1903 37 Treasurer's correspondence 1898-99 38 Records of the Committee on Beneficiary Aid 1898 May-1901 Mar 39 Hitchcock Dining Hall Cash Book 1899 Apr-1901 Jul 40 Report of the Dormitory Room Inspections [North-South College] 1900-1904 41 Treasurer's correspondence 1899-1901 42 Gas Records 1899 Dec 1-1903 Oct 1 43 Finance Committee Minutes 1908-23 44 Trustees' Financial Committee Meetings 1911-34 45 Centennial Housing Receipts 1921 46 Ledger of Centennial Gifts, Subscriptions, Bonds, and Trusts 1921-27 47 Centennial Cash Fund 1920 Nov 24-1921 May 27 48 Centennial Cash Fund 1921 May 23-1922 May 5 49 Centennial Cash Gifts 1922 May 10-1923 Aug 31 50 Centennial Cash Gifts 1923 Sep 1-1925 Feb 9 51 Centennial Cash Fund 1925 Feb 18-1931 Feb 5 52 Service Contracts for College Buildings 1924-30 53 Folger Shakespeare Memoranda 1931-32 54 Folger Shakespeare Memorial Check Register Investment Income Cash Receipts 1931 Sep-1933 Jun 55 Report of Campus Buildings Insulated by the Home Insulation Company of New England, Springfield, Massachusetts 1938-40 56 Service Report for Genung House 1951 Nov 8-1952 57 Term Bills 1908-1915 58 Investment A 1874-1884 59 Investment B 1885-1889 60 Investment C 1889-1899 61 Investment D 1900-1907 62 Ledger A 1874 Jul-1883 Jul 63 Ledger B 1883 Aug-1889 Jul 64 Ledger C 1889 Aug-1893 Jul 65 Ledger D 1893 Jul-1895 Jul 66 Ledger E 1897 Jul-1900 Jul 67 Cash D 1881 Aug-1884 Jul 68 Cash E 1884 Aug-1888 Mar 69 Cash F 1888 Apr-1891 Aug 70 Cash G 1891 Aug-1895 Jan 71 Cash H 1895 Feb-1898 Dec 72 Cash I 1899 Jan-1903 Jul 73 Scholarship Cash Book 1881 Oct 26-1900 Oct 22 74 Income Pratt Health Cottage 1897 Nov 30-1902 Jun 10 75 Notes of Beneficiaries of Charitable Fund A 1840 Nov 21-1845 May 21 76 Notes of Beneficiaries of Charitable Fund B 1845 Jun 3-1852 Jul 30 77 Notes of Beneficiaries of Charitable Fund C 1852 Jan 20-1860 Apr 14 78 Notes of Beneficiaries of Charitable Fund D 1860 Sep 8-1867 Jan 11 79 Notes of Beneficiaries of Charitable Fund E 1867 Jan 14-1875 Apr 21 80 Notes of Beneficiaries of Charitable Fund F 1875 Apr 21-1886 Jul 31 81 Notes of Beneficiaries of Charitable Fund G 1886 Dec 10-1909 Jun 18 82 Minutes of the Overseers of the Amherst College Charity Fund (1916-1919 on typewritten sheets) 1872-1919 83 Alumni Council Class Funds 1915-1925 84 Alumni Fund Ledger 1924 Jun 30-1933 85 Term Bill Ledger A 1836 Jan-1852 Aug 86 Term Bill Ledger B 1852 Nov-1866 Jul 87 Term Bill Ledger C 1865 Mar-1879 Jul 88 Term Bill Ledger D 1876 Oct-1888 Mar 89 Term Bill Ledger E 1885-1900 Mar 1 90 B & G Expenses 1911-1916 Income 1916-1922 Charitable Fund 1917-1920 Alumni Fund 1919-1920 91 Record of Bond Investments Through 1912 92 Check Book with Canceled Checks 1914-1919 93 Amherst College Centennial Gifts Journal 1921 Dec 8-1929 Jan 31 94 Tuition 1930-1933 95 Check Register 1901 Dec 19-1910 Nov 10 96 Treasurers Records AC Doshisha Fund c.1931-1932 97 Treasurers Records c.1884-1901 98 Charitable Fund Papers (c.1830-1900)Amherst Academy Papers (1948) c.1830-1900, 1948 99 Book of the Receipts of the Beneficiaries of the Congregational Education Society in Amherst College, Vol. III 1895-1909 100 Barrett Gymnasium Expenses Book 1866-1876 101 Bank Record Book, Amherst College Athletics Board 1893-1894 102 Financial Record Book, Athletic Association of Amherst College 1911-1916 103 Financial Record Book, Athletic and other Associations of Amherst College 1916-1922 104 Student loans or scholarships ledger [1836-1879]